Deleting emails from an Outlook client connecting to POP mailbox

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I have POP setup so I can check my rocketmail.com webmail in Outlook Express. I signed up to a high volume mailing list that filled up my inbox with several thousand emails.

I deleted them from Outlook but when I go to sync with rocketmail it starts downloading all the deleted mails again.

Any way to stop this without deleting them on the webmail side and would this happen with IMAP protocol?

thanks

Best Answer

You can do this in the advanced account options in Outlook Express:

  1. Go to Tools -> Accounts
  2. Highlight the rocketmail account and click Properties
  3. Go to the Advanced tab.
  4. Click the box that says "Leave a copy of messages on server". It should already be checked since you mentioned that's what you were already doing.
  5. Check the box that says "Remove from server when deleted from 'Deleted Items'"

As long as you permanently delete your messages (delete them from Deleted Items), Outlook Express will login in to the POP3 server and delete those messages.

Another one I like to use is the other check box on that page that says: "Remove from server after X days" Set X to whatever makes sense for you. In your case, I would set it to however long it takes you to read the 1000's of messages per day.

Regarding IMAP, it will work better for Synchronizing your messages, but you will notice that it requires a good solid connection to the Internet. Even though there is a local copy of the mailbox on your machine, it still trys to check into the server a lot to see if it needs to change things. This will make OE slow down noticeably. Also, depending on how big these messages are, Rocketmail is going to limit how many messages you can keep since IMAP stores the messages on their server.

The other thing annoying about IMAP is you can't change the pre-defined folders and you can't subfolder under those pre-defined folders. Hard to explain here, unless you try for yourself.

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