We've been asked to do something with rooms and not too sure how..
- We have 4 rooms at a conference that can be booked by any of the sales team
- We have a group of admins that should be able to change these meetings, including:
- Change times (done)
- Change Room
We're ok with the time change, setting them as owner on the \Calendar folder of the room mailbox allows this.
What I cant find is a way to allow them to change the room/location. They can type over the "location" field, and save this, but the meeting stays in the "old" room's calendar.
eg: Bob books a meeting in room 1. An hour later, Fred needs to book it – Fred is friends with the boss, so it must be done. The admin can open Bob's meeting and see attendees, but cannot use the scheduling assistant to select a new room, and overtyping the "Location" field just changes text, it stays in room1's calendar.
Any idea how we can allow these admins to change the room for a meeting they do not own?
Best Answer
Does the "admin" have delegate access to Bob calendar? That's the only way they'll have the right to change a meeting room. Bob would need to delegate the right to the admin. This is not a problem of the meeting room, rather a problem with delegate access or the "organizer".
Edit 1:
From the meeting room side, one option might be to give the admin the power to decline a meeting. If nothing else, that would force "bob" to re-book a different room.