Group Policy and Outlook

What I usually do (modern 2008+ might have better ways) is set the default setting to black and white (you do that on the print server printer default settings) which will get used by connecting clients.

Then instruct the users that to print in colour, they have to explicitly set the printer to do that (as they wouldn't normally print in colour so it's simple exception handling). It will then revert to black and white for the next session.

But your way should work as well if you set up two print queues on the server for the same printer, and use different printer default settings?

Using the Admin Template (.adm) files for Outlook and importing them into certain object will let you set that setting. Go to User Config -> Admin Templates (add the files by right-clicking on Admin Templates folder and selecting Add/Remote templates). Then keep browsing down to Microsoft Outlook 2010 -> Outlook Options -> Mail Format. There is a key there to disable signatures so Outlook can't use them.

I'm assuming the 3rd party doesn't create Outlook signatures. If they do, and you just want to block that, let me know and I'll keep digging.

You can download the Files here:

• Outlook 2010
• Outlook 2007
• Outlook 2003 SP3