Cognito-forms – Is there option to download all the attached documents of the Cognito form entries

The form’s preview option is only to see how the form will look; it doesn’t create new entries when you submit from the previewed form. You can, however, easily test your form at any time from the live installation.

Email notifications can be enabled within your form settings by checking the box labeled “Receive email notifications?” and entering in one or more email address. The emails can simply let you know there’s been a new entry, or it can include the submission’s field data by clicking the “Include details?” box that appears after email notifications have been selected.

Once live, any form entries are automatically stored in the entries folder for that form, and are hosted on a secure Microsoft Azure Cloud Server. You can view all your entries in this folder at any time, even if you have email notifications enabled.

Disclaimer: I’m a developer for Cognito Forms.

Entries in Cognito Forms can have an Entry Status of either Pending or Complete. All entries initially have a Entry Status of Pending, but administrators can mark entries as Complete when they have finished processing an entry. You can also quickly filter entries by Entry Status, which makes it easy to work through the current pending list.

We plan to leverage this Entry Status in the future to support additional features, including Save & Resume, where entries that have been saved but not yet submitted would have a different Entry Status, and workflow, where you may be able to define your own Entry Status options and trigger notifications and approval processes.

This Entry Status is separate from the Payment Status, which tracks whether an entry has been paid. This is helpful when you need to fulfill orders, as the Payment Status might be Paid if paid online when the entry was submitted or Unpaid if a cash or check option was selected. Separate from payment, you would use the Entry Status to determine if the goods or services had actually been delivered to the customer.

This is how filtering by Entry and/or Payment Status looks when managing entries: