Gmail – How to Manage Labels with Keyboard

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At work we use Google Apps. I like to assign mails that are important to my work with todo and after I did them with done. I am pondering a way to do this efficiently and preferably without the usage of a mouse. Right now I have a label system like:

!Work > Todo >
!Work > Todo > Done

Yet here the problem is that I will also see the done-mails when I am looking for some I want to do next. Also I find myself dragging and dropping labels onto the mails, which I find tiresome.

Is there a way to use the keyboard instead?

Best Answer

First turn on keyboard shortcuts:

To turn these case-sensitive shortcuts on or off, click the gear icon at the top of any Gmail page and then Mail settings. Choose the option next to "Keyboard shortcuts" to turn them on. You can also enable shortcutsautomatically by going to http://mail.google.com/mail/?kbd=1

After selecting an email use L, it opens the labels menu to label a conversation.

Type the label you want.

Another cool step is to:

  1. open up the todo label,
  2. then use the L shortcut key to add the done label,
  3. then use the Y shortcut key to remove the todo label.

The result is that it will only be under the done label.

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