Gmail – Rules for Setting Specific Folders for Received Emails

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Microsoft Outlook automatically groups items by date. And can also group items manually by using standard arrangements or by creating own custom grouping and the best one is creating rules. I got rules with my outlook before, this setting specific folder for specific emails that I received. This stuff I'am looking for my gmail. Is this possible with gmail or there are existing way for gmail to do it?

Best Answer

Some of what you can accomplish in Outlook rules you can do with Gmail filters. Gmail filters let you use a search term and, when a message arrives, if it matches the search, it will apply the actions of the filter. There are several things you can do, but primarily what you're interested in is applying a label.

Please note that labels in Gmail are different than folders in Outlook. A message/conversation can have multiple different labels, whereas in Outlook (and similar mail clients) a message can only be in one folder.

There's no "grouping" or custom sorting. All conversations are listed in strict reverse chronological order. To limit your view, you need to search. (Which is what you would expect from Google.) In fact, viewing all of the messages with a particular label is just a search with a special operator: label:{label-name}.

More information:

Gmail Support:
- Organize your Gmail inbox using labels
- Create rules to filter your emails
How-To Geek: Inbox Management and Labels

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Not sure it can be done on the web client as it strips away all labels when a message goes into the spam folder.

As for not wanting to DL a bunch of spam, I'd use IMAPv4 instead of POP in your preferred e-mail client. All messages stay on the server, it just downloads headers.

Gmail not grouping messages with the same subject from Google Groups

As a bit of a spoiler, we tested this last night. I have two email address (which I will call for the sake of example "test1@gmail.com" and "test2@gmail.com"), and then we did this:

To:      Rebecca <Recip@gmail.com>
From:    My Name <test1@gmail.com>
Subject: this is a test
Body:  blah blah whatever

and additionally

To:      Rebecca <Recip@gmail.com>
From:    My Name <test1@gmail.com>
Subject: this is a test
Body:  this should nest under the other

and voila, they nested. No work required. And then we did this:

To:      Rebecca <Recip@gmail.com>
From:    My Name <test2@gmail.com>
Subject: this is a test
Body:  does this nest with the others?

And it didn't nest!

So in other words, two emails from the same sender with the same subject will nest. Two emails from two different addresses with the same subject will not nest.

Best Answer

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