Google Drive – How to Share a Google Doc by Putting It in a Shared Folder

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A folder with a bunch of work was shared with me. Call it "CSC". I made a spreadsheet, call it "hours".

How do I put the "hours" document into the "CSC" folder and make it shared with everyone else?

Best Answer

You need to add the Shared collection/folder to your "My Drive." This can be done in the browser.

  1. Go to your Drive and click on "Shared with me." You should see CSC there as usual
  2. Select CSC by checking the box next to its name
  3. At the top, click on Add to My Drive

This will make CSC show up in your "My Drive" list of documents while preserving the shared nature of the actual folder. You can now drag or move any other documents in "My Drive" into the folder, and it will be reflected for all users who share that folder.

REMEMBER: Any document from "My Drive" that you put into the Shared folder will inherit the level of access for the recipient. Meaning if you have a private doc that is put into the Shared folder, everyone who is included in the Shared folder will have access to this doc (view/edit based on their folder access).