google docsgoogle-drivepermissions
I created a doc that I want anyone with a link to see. Here are the settings I used:
I gave that link to people on my site.
For some reason, every week, I get emails from Google Docs saying that people want to access my document and need my permission.
This is what those emails look like.
What can I do to keep people who I gave the link to from needing my permission?
Sharing to "the organization" does not by default add the document to each person's Drive list. A document will only appear in a Drive list if the user has previously opened the document.
They can and should be able to search for the document title though. Here's the help text around searching for a document:
This organization - Documents created in your organization are searchable and viewable to everyone in your organization. However, documents will only appear in a user’s Drive after they have been accessed by the user, or after the document has been explicitly shared with the user. Users can search for documents available to the entire organization by choosing Search from the search options.
Make sure users are searching in their domain when searching for documents that have been made available to the organization.
Link to full article: http://support.google.com/a/bin/answer.py?hl=en&answer=60781
Goto File -> See Revision History. You should be able to change back to your old revisions from there.
Best Answer
Please try to isolate the issue when the user loses the permission:
Hope this will help you in addressing the issue.