Google-drive – Will G Suite education’s admin view files and email content of a particular user

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I'm a user of G Suite for education. Google's term says admin can see the Google Drive files even email content. I found on YouTube that admin can only see the login time and email usage on the console's homepage.

I want to put some video clip material in the Google Drive and the file size will be very large and sometimes I will login with VPN. I don't want to become prominent causing the admin to view my files and email content.

Under what circumstances will admin view files and emails of a particular user? e.g.: Is it abnormal for user upload a large number of files in a short time? Log in on 2 different countries IP in a short time?

Can an admin view files and emails on the console page like normal users access their own?

AFAIK, G Suite for education are free and unlimited storage for student and teacher. However, some schools require students to apply in writing to use it. Is it because Google has restricted the school and caused limited resources?

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Best Answer

There are several things that an admin could do to access your files and email messages. On most of the cases you will not receive a notification nor notice that the admin accessed your files. One of those things is to setup Google Vault.

Regarding admin viewing the IP used to connect to login to your G Suite account, it depends on the login settings of your domain.

From https://support.google.com/a/answer/2462365?hl=en

What is Google Vault?

Google Vault lets you retain, hold, search, and export data to support your organization’s archiving and eDiscovery needs. Vault supports:

  • Email messages
  • Chats in classic Hangouts with history turned on and Google Talk chats that are on the record
  • Google Groups
  • Files in Google Drive and Team Drives
  • Conversations in Hangouts Chat

Vault is entirely web-based, so there's no need to install or maintain any software. Vault is included with G Suite Enterprise, Business, Education, or Drive Enterprise edition.

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