Try the following script:
var WOMEN_COL_IDX=1; // WOMEN are listed in column 1 (column B)
var MEN_COL_IDX=2; // MEN are listed in column 2 (column C)
var ALT_COL_IDX=3; // ALTERNATES are listed in column 3 (column D)
function countVotes(what) {
var colIdx;
switch (what.toUpperCase()) {
case "WOMEN": colIdx = WOMEN_COL_IDX; break;
case "MEN": colIdx = MEN_COL_IDX; break;
case "ALTERNATES": colIdx = ALT_COL_IDX; break;
default: throw new Error("Unsupported argument: " + what + " - specify MEN, WOMEN or ALTERNATES." );
}
var ranges = Array.prototype.slice.call(arguments, 1); // All arguments except the first to this function are ranges to count
// Collect votes in an object literal
var votes = {};
for (var i = 0; i < ranges.length; i++) {
countRange(ranges[i], colIdx, votes);
}
// Transfer votes object to an array
var result = [];
for (var name in votes) {
if (!votes.hasOwnProperty(name)) {
continue;
}
result.push([name, votes[name]]);
}
// Now sort the results by votes, descending order
result.sort(function(a, b) {
return b[1] - a[1];
});
return result.slice(0, 7); // Return only 8 first rows
}
function countRange(data, colIdx, votes) {
for (var i = 0; i < data.length; i++) { // Iterate rows on this sheet
var row = data[i];
var vote = row[colIdx];
if (vote == "") {
continue; // Skip blank cells
}
if (votes[vote]) {
votes[vote] = votes[vote] + 1;
} else {
votes[vote] = 1;
}
}
}
The script returns a list of names and their votes, sorted by votes descending. Only the 8 most popular names are returned.
To use the script, you must first install it: In your spreadsheet, click Tools -> Script editor, and paste the script. From the drop-down menu in the Script Editor Toolbar, select countVotes, and click the Run button (you only need to do this once). This will give you an authorization dialog, in which you must accept.
In the cell where you want to display the result of the script (in your example spreadsheet that is B2
in the Master
sheet), enter the following formula:
=countVotes("WOMEN", Paul!A2:D; John!A2:D; David!A2:D; Sally!A2:D)
This means: Count the names in the WOMEN
column in the ranges A2:D
on everyone's sheet.
Repeat this formula for the other results, so in D2
enter
=countVotes("MEN", Paul!A2:D; John!A2:D; David!A2:D; Sally!A2:D)
and in F2
enter
=countVotes("ALTERNATES", Paul!A2:D; John!A2:D; David!A2:D; Sally!A2:D)
I have set up an example spreadsheet to demonstrate the script. Feel free to copy it to your own Google Drive for further experimentation.
Don't use several onEdit
-functions. Places place both IF
-statements in the same tag.
Also, you shouldn't have semicolons after the IF
-statements brackets.
function onEdit() {
var s = SpreadsheetApp.getActiveSheet();
if( s.getName() == "General Meeting Attendance Roster" ) { //checks that we're on the correct sheet
s.getRange('S6').setValue("Roster last updated: " + (new Date()));
}
if( s.getName() == "Master Chapter Roster" ) { //checks that we're on the correct sheet
s.getRange('K1').setValue("Chapter Roster last updated: " + (new Date()));
}
}
Best Answer
Your plans seem sensible to me and I think reasonably straightforward to implement. A formula such as:
in each of the employee sheets in the Director's cut should import Sheet1!A1:F8 from each individual employee's document (once access has been granted). The long string of characters in the middle of the above formula is the 'key' and is unique to each document.
When all the relevant details are in the Director's copy it should then also be quite easy to process them further for analysis purposes.