Google-sheets – sum based on a specific cell text value

google sheets

I have a spreadsheet for tracking sales leads. Each row is a lead. One of the columns is called "Status" and the options under this column are limited to a list of 4 options, i.e. Prospect, Proposal, Closed and Dead.

Is there a way for me to easily calculate how many rows have a status of Prospect vs how many have a status of Proposal, etc? I'd like to be able to have a summary at the top of the spreadsheet that shows how many of the leads are in each Status category (i.e. how many prospects vs proposals, etc).

Best Answer

Looks like you want to:

  1. Make sure your data is validated (ie the user must choose one of those four options from a list so the data is clean)
  2. Use a simple COUNTIF() statement to calculate the sum of various inputs.

Let's assume your user inputs are in COLUMN A

At the top of the spreadsheet (or anyplace you want to place your summary) you can write something like:

Column B    |  Column C
------------------------
Prospect    |  =countif(A:A,"Prospect")
Lead        |  =countif(A:A,"Lead")

Obviously to be more efficient, I would use cell references instead of the actual text (eg "Prospect," "Lead," etc) to define your criteria.

Example of using a cell reference rather than text: =countif(A:A,B2)

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