What exactly happens when you “Archive” messages in Gmail?
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Gmail has "Archive" button for messages.
What exactly is the effect of "archiving"?
Is it the same as deleting?
Best Answer
Archiving in Gmail is simply the act of removing it from your "Inbox". By removing the "Inbox" label.
An archived email is not deleted. However, they are not immediately visible by default.
Archived email appears under "All Mail" (system label on the left hand side, under "Inbox"), but the "All Mail" system label is not displayed by default. Under Settings > Labels you can show/hide the "All Mail" label.
(As you can see from the screenshot, I should archive more!)
1) In Gmail go to Settings -> Labs an enable "Advanced IMAP Controls".
2) Under Settings -> "Forward and POP/IMAP" in the "IMAP Access" section select "Limit IMAP folders to contain no more than this many messages" and set the limit to 1000. (A lower number is not possible at the time of writing.) This should limit the number of visible messages through IMAP in your inbox.
3) Also make sure that under "When a message is expunged from the last visible IMAP folder" you have selected "Archive the message" to make sure that deleting an email through IMAP will leave a copy of it in your "All Mail" Gmail folder.
On the left hand side, click the Busy tag (or any other if you wish; it may be in a drop down) to bring up all of the messages with the selected label. Then on the top left of the messages pane, there will be a checkbox with a dropdown. Click the dropdown and select the All option. Now, under the More or More Options dropdown (upper right), select Archive. And you're done.
Best Answer
Archiving in Gmail is simply the act of removing it from your "Inbox". By removing the "Inbox" label.
An archived email is not deleted. However, they are not immediately visible by default.
Archived email appears under "All Mail" (system label on the left hand side, under "Inbox"), but the "All Mail" system label is not displayed by default. Under Settings > Labels you can show/hide the "All Mail" label.
(As you can see from the screenshot, I should archive more!)
Reference (Gmail help):
Archive messages in Gmail